In-class meeting: agenda, minutes & recommendations

In-class meeting: agenda, minutes & recommendations

 Problem: Parking Area In HCT Campus

Venue

Date of meeting: 18th March 2013
Time of meeting: 16:30
Venue: F16
Group members:
Chair: Mohammed Thani.
Secretary: Saleem Salim.
Participant: Abdullah Rashid.
Venue preparation:
Grouping of chairs round tables

Agenda:

·         Few parking areas.

·         No lighting in the parking area .

·         Improper use of parking by students.

·         There is no space between the parking.

Minutes

1.    Abdullah thinks that the problem is with the few parking an places, but the problem is with the students because they use the parking area in a improper way. So to solve this problem Abdullah suggested that we have to involve the police to get the students to park their cars in a proper way.

2.    Abdullah added that there are non-used areas in the campus, so we can build extra parking areas there.

3.    The chairman Mohamed suggested that they build a parking building that can contain more cars, but Abdullah interrupted Mohamed by adding that we should provide golf carts for the students to deliver them to their class.

4.    Also Mohamed says that there is a machine that can take only 3 parking spaces to provide 10 parking space.

5.    Abdullah came back with an idea that we can build another level of parking area in the present parking area, and Mohamed proposed that we can take the playing ground and convert it to parking till we finish the new car parking building and he suggested renting in the al Jazeera club.

6.    Abdullah also thinks that we should penalize students who use parking in an improper way and link the violation to the student’s record.

7.    The chairman said that also we have a problem of lighting in the parking area, so Abdullah says we have to motivate the students to build lights that work by the sun’s energy.

Recommendations:

1-    The first solution is that we will rent the stadium in the Al Jazeera club and use the playground area for parking and build a second level on the existed parking area behind the mosque.

2-     We recommend to choose the penalty system and to link it with the student record.

3-    Also we have to light up the parking area by using renewable energy and by motivating the student to build those lights

Meeting Report

The meeting was about parking issues in the college; it was by 3 students in room F16 at Abu Dhabi Men's College on 18th March 2013 at 3:30 pm. The chairman was Mohamed Al Romaithi H00128009 and the secretary who was taking the minutes recording of the meeting was Saleem Al Ameri H00134725. The participant was Abdulla Al Mazruei H00237286 and he was discussing with the chairman. My job was as the chairman so I started the meeting and gave some points about the issue to make a discussion to find a solution for the problem. Not only the chairman’s opinion will be taken; it's all about the team members. After we saw the issue discussed we chose a solution that all the members of the group  agreed about. All the discussion was between the chairman and the participant. We saw three problems which were: size of parking, improper use of parking, and lighting in the parking area. And we got three solutions which were connect the violation with the student academic records and try to use the free area in the college and also to add lights in the parking area. After that the chairman closed the meeting. The meeting was almost one hour. The minutes are very important for as to know how the meeting went.